How to Resolve “Gmail is Out of Space” Issue

How to Resolve “Gmail is Out of Space” Issue?

Himanshu Goyal

Google provides 15 GB of storage to its users, which is shared among Gmail, Google Photos, and Google Drive. Now, it depends on the users how they use this storage. But, when this limit exceeds, you’ll get an error message “Gmail Quota Exceeded.” And when you receive this error, you won’t be able to send or receive emails. So, it’s important to manage your Gmail storage. Here are some ways that can help you manage Gmail storage.

Analyzing the Storage Space

To manage your Gmail account storage, it’s necessary to analyze the storage space distribution, as the storage is distributed among Gmail, Google Photos, and Google Drive. To analyze the Gmail storage:

Drive storage page

  • Go to the Drive storage page and select “View details.” You’ll be able to see the total storage and the used storage of your Gmail Account like this:

    Now, you know which service is using the larger part of the storage. So, you can easily free space from that service.

Instant Solution

Download Kernel Gmail Backup tool to backup Gmail account emails to Outlook PST and other file formats to resolve your “Gmail is out of space issue” easily.

Solution to Resolve “Gmail is Out of Space” Issue

Since June 1, 2021, Google changed its storage policy related to Google Photos, and now new data will be occupying the same 15 GB space meant for all applications. Now Gmail will also become affected due to it, and there will be storage issues like the mentioned error.

    Delete Unnecessary Mails, Files, and Attachments
    The easiest method to free the space from Gmail account is to delete unnecessary emails, photos, and attachments. If you use Gmail in the mobile app, then there are chances that Google Photos has auto-synced all your images and videos. So, remove the unnecessary images and videos from Google photos to free the space. Make sure you create a backup of your photos before removing them.

Open Google drive on your computer to view the listed files and remove unwanted files one by one.

Also, in your Gmail, delete the largest or oldest email files. To search for large and old files, type “Larger:5m,” “Older_than:1y” in the search box, and then remove those files.

Once you’re done removing all the unnecessary files, go to “Trash” folder and delete all the files permanently to fix this error “Gmail Quota Exceeded”

  • Create a new Gmail account.
  • Now, go to the settings of old Gmail account from which you want to migrate emails.
  • Now, click on “Forwarding and POP/IMAP” from the upper menu and enable POP for all mail, and choose “delete Gmail’s copy” from the drop-down menu like this;
    click on Forwarding and POP/IMAP
  • Now, open the new Gmail account and go to settings. Select “Accounts and Import” from the upper menu. Click “Import mail and contacts” in the menu.
    Click import mail and contacts in menu
  • A pop-up window will appear on your screen. Enter the email from which you want to import the email files and click Continue.
    Enter email
  • After this, another window will open to ask for your permission. Click “Allow” and then choose the import options and click the “Start Import” button.
    Choose import option to import emails
  • Now, wait for Google to transfer all emails to your new account. Once the migration is done, you’ll be able to see all your email in the new account like this:
    Gmail email is transferred

One major issue with this method is that it can take days or sometimes even one week to transfer all emails to your new Gmail account.

  1. Go to this link Google Takeout and open it with your Gmail account sign-in credentials.
  2. Now click on the Deselect all option to deselect the default selected options for backup.Deselect all option
  3. Select the Mail checkbox and then click on the Next step.Select the Mail checkbox
  4. Choose the backup frequency in the next step.Choose the backup frequency
  5. Continue with selecting the desired file type and size of the emails for backup. After this click on Create the desired file type
  6. The export process will be initiated. You need to wait for the completion as it will take time depending on the size of the emails in the Gmail account.export process
  7. Once the export is completed, the data is ready to download to the system drive location. Click on the Download link to download the data and save it to the desired system drive location from the Downloads the data and save it

This manual method is effective for taking Gmail backup manually but the only limitation is non-flexibility in specific data backup, i.e. absence of filter options.

  • Backup of multiple Gmail mailboxes using CSV file
  • Multiple filtering options for requirement-based backup
  • Provision to migrate to mailboxes, archive mailboxes, and public folder
  • Backup in multiple file formats – PST, HTML, MHT, DOCX, DOC, PDF, EML, MSF
  • Incremental migration with backup report once the process is over

Download Software

Video Demonstration to Migrate Gmail IMAP Mailboxes to Outlook


Final Words

Many people look for an alternative that can help them free space from Gmail account without deleting their old emails. And there is no better option than Kernel Gmail Backup for this process.

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